Lilly Administrative Assistant I-FDE in Branchburg, New Jersey



The purpose of this position is to provide operations support for the Facilities Department. You will be responsible for your management of policies and procedures, departmental procedures, safety procedures, improving your job skills, and experience to create a wide range of tasks, while working on departmental assignments.

You will supporting the day-to-day management of inventory with cycle counting and inventory control practices. Routine activities will include field verification of stocked inventory and reporting data in inventory system and spreadsheets.


Support the management of inventory for campus-wide spare parts program:

  • Run daily reports to ensure compliance with kitting and desktop requisitions

  • Receive, distribute and remove inventory on a routine basis.

  • Kit spare parts for preventative maintenance work orders.

  • Verify use of spare parts requested for Facilities activities.

  • Return unused spare parts to inventory.

  • Perform cycle counting activities when scheduled.

  • Data entry, including but not limited to, updating CMMS with real time inventory

  • Research new or existing spare parts to ensure accuracy of database information

  • Fill out spare part forms, as required

  • Process desktop requisitions for spare parts.

  • Coordinate repair and recertification activities with vendors

Maintain documents associated with Facilities activities:

  • Ensure that all documentation are filed appropriately and in a timely manner.

  • Copy documents upon request.

  • Assist inspection requests for spare parts, upon request.

  • Perform scheduled document archival.

Adhere to site quality standards at all times while performing all tasks:

  • Perform side-by-side training with new hires.

Maintain safety standards, policies and culture:

  • Must work with an awareness of your personal safety and the safety of fellow employees at all times

  • Actively participate in site safety programs

  • Commit to maintaining the site safety culture of “Quality First, Safety Always”.

Customer service excellence has always been and will always be critical to this job function:

  • Respond to and anticipate customer inquiries in a timely fashion.

  • Improve quality of service by working closely with customers to better understand their needs.

  • Accomplish customer service and organizational mission by completing related requests

Req ID:


Additional Skills/Preferences:

  • Must demonstrate excellent time management skills.

  • Must demonstrate communication skills necessary to meet customers’ requirements.

  • Intermediate knowledge of Microsoft Word and Microsoft Excel is required.

Additional Information:

  • FDE Only-This position is not permanent. It is for a fixed duration of two years with potential to extend annually for up to 4 years.

  • Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

Location Details:



Inventory Storeroom Technician- Fixed Duration Employment

Job Category:


Basic Qualifications:

  • High School Diploma/GED

  • Minimum of 1 years’ experience handling inventory, and/or technical documentation, working with operations supply teams

  • Completion of Post Offer Exam, Completion of Work Simulation or Completion of Administrative Skills Testing if applicable.

  • Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position.

Company Overview:

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 39,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.





State / Province:

New Jersey


North America