Job Information
Lilly Records Management Specialist in Branchburg, New Jersey
At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 35,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.
Organization Overview:
The Records management Specialist will serve as the administer of the corporate Records Management Program at the NJNY site, ensuring that GMP and non GMP records are processed, retained, and dispositioned per regulations, legal requirements, and internal Lilly Records Management Policies. Develop procedures, training and influence the development of electronic records management systems to ensure the objectives of Lilly’s Records Management Program are met and that resources are effectively utilized.
Responsibilities :
Effectively manage the corporate Records Management program for the NY/NJ site. Responsible for rolling out local training and communications, including events such as the site Records Management Fair and File Clean-Up Week.
Oversee a uniform, thorough, and accurate indexing of archived records.
Oversee accounts with off-site storage locations. Work with Purchasing to address PO’s.
Administer the electronic Records Management system used by NJ Records Management. Support Change Controls for Records Management Systems.
Ensure Vital Documents are appropriately backed up, both for reference and disaster recovery purposes.
Manage offsite activities of records to maintain a systematic plan for transitioning records to off-site storage.
Act as primary contact for Records Management contractors and services, including document imaging and document archival companies.
Manage program to identify and disposition documents beyond or approaching their retention periods and box destructions. Interface with Cross-Functional areas to disposition documentation per the approved Retention Schedule.
Serve as a Records Management resource to cross functional groups across the company. Consult with Lilly partners as appropriate, to benchmark best practices, determine applicable archival sites for records, and to remain current with corporate practices.
Identify Sensitive Information Impact and Record Retention requirements for all local systems that include a computer where data is maintained, archived or retrieved.
Develop periodic and ad hoc reports for management regarding the quality and progress of the Records Management Program.
Provide Inspection support by acting as Records Management SME and facilitating prompt retrieval of archived documentation.
Influence the development and execution of electronic records management systems (e.g., eArchive).
Influence the adoption of electronic media/systems by collaborating with functional leadership and process owners to continuously improve the quality and efficiency of management of records.
Demonstrate experience deploying digital records management solutions.
Basic Requirements :
A Bachelor’s Degree is preferred with a minimum of 1-2 years’ experience in a Records Management role.
Thorough knowledge of Records Management practices and principles in a Corporate and GMP environment.
Thorough knowledge of Information Systems or related field.
Additional Preferences :
Self-driven individual that requires minimal supervision.
Demonstrated customer service orientation.
Highly flexible, adapting to changes in priorities, requirements and processes.
Additional Information
8 hour a day shift, 5 days a week
Position location in Branchburg, NJ
Ability to lift thirty (30) pounds.
Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for employment positions on the B or S paths or at levels M1-M2 or P1-P4.
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As a condition of employment with Eli Lilly and Company and its subsidiaries in the United States and Puerto Rico, you must be fully COVID-19 vaccinated and provide proof of vaccination satisfactory to the company (subject to applicable law).
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