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Lilly Senior Patent Specialist - Global Patent Services in Indianapolis, Indiana

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 35,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

SUMMARY

This position is an exciting opportunity for a highly skilled and experienced intellectual property paraprofessional to help establish and support the progression and defense of the company’s global patent estate. While all legal activities are accomplished under the direction of an attorney, this role involves a significant amount of independent work, as described below.

The position has a primary focus in one or more assigned patent business units (i.e., strategy groups), and must coordinate and operate cohesively with patent colleagues at all levels and across all patent business units. An individual in this advanced support position must exhibit certain experience, skills, and behaviors, including:

  • Apply experience and knowledge of global patent laws, treaties, conventions, and Lilly process across the intellectual property lifecycle.

  • Integrate openly and well with the assigned business units, understand the unique goals and needs and challenges of the unit and its attorneys.

  • Advance the effectiveness of the assigned business units and actively communicate or escalate barriers or unmet support needs.

  • Project confidence, calm, and visibility as a key resource investigator across IP Legal.

  • Employ highly effective organization skills and verbal and written interactions with legal colleagues, inventors, business clients, international law firms, vendors, and other external parties.

  • Serve as an anchor to the global IP Legal department, managing own workload and helping others, to ensure business obligations are met, particularly in the face of new and unexpected work surges and challenges.

This job description outlines the general nature and level of the work. It is not intended to be an exhaustive list of all responsibilities or skills associated with the position.

RESPONSIBILITIES

  • Administer time-sensitive patent attorney prosecution dockets, both independently and under the specific instruction of an attorney.

  • Demonstrate precise attention to detail to ensure no loss of patent rights due to inaccurate information, missed deadlines, or procedural error.

  • Draft various patent-related documents and forms for filing with the U.S. Patent and Trademark Office, as well as correspondence to global law firms and patent offices, in accordance with applicable treaties, conventions, and local rules of administrative procedure. This includes assembling materials for information disclosure statements, declarations, powers of attorney, assignments of ownership, and other documents required for patent prosecution.

  • Administration and maintenance of project SharePoint sites, e.g., patent drafting sites.

  • Demonstrate a working knowledge of, and compliance with, applicable GP4 procedures via reference to the most current version available.

  • Ensure the timely completion of actions for self, attorneys, inventors, and external collaborators, engaging appropriate resources as necessary.

  • Independently perform or engage other resources, e.g., contractors and students, to ensure current and complete patent records content in the document management system, CounselLink, and IP Manager.

  • Know and responsibly apply IP Manager System docketing and auditing duties as assigned, including appropriate use of elevated system access privileges.

  • Influence and lead small projects, or guide more complex patent project activities, often informing or

  • Developing task lists or action plans and assisting in coordinating resources, and themselves serving as a resource, to drive progress and ensure smooth and effective implementation and stabilization.

  • Partner with assigned attorneys on new technology transfer activities, e.g., acquisitions, divestitures, licenses, and business development deals. Investigate relevant facts, such as breadth, patent family mapping, tax models for entities and licensing, ownership and delegations, timelines for transfer of work and assignment of rights. Establish basic ingestion task list.

  • Serve as administrator of various tools, resources, and processes that span IP Legal.

  • Administer and facilitate the get-current stay-current reliable execution of one or more IP central support strategic programs, e.g., Patent Procedures Manual (GP4) Content Reviews/Updates, IP Certificate of Mastery Continuous Learning/Development Coordination, Administration of IP Manager Transactions, Regulatory Approval Monitoring/Patent Term Extensions, Patent/Product Exclusivity, IP Litigation Matter and Budget Tracking, and other support as required for effective departmental governance. Program success generally requires organizing, defining, progressing, and ensuring program stability, reliability, optimization, metrics where appropriate, and ongoing success.

  • Establish and maintain CounselLink matters. Investigate and help resolve 3rd party billing issues.

  • Be a mentor and/or trainer to IP Legal employees. Provide timely and quality consults and services; escalate and involve others appropriately.

  • Identify techniques to increase productivity, ensure process compliance, challenge existing processes, develop and implement new processes, and identify new risks. Actively participate in patent specialist roundtables, e.g., Czar Class.

  • Anticipate and research complex fact patterns, lead troubleshooting investigations, problem-solve, and produce reliable work product within own or across work groups.

  • Train others or be trained on new or additional IP services to ensure primary, back-up, overflow, and succession.

BASIC REQUIREMENTS

  • High school diploma/GED

  • Minimum of 4 years of recent patent procurement or similar legal administration experience

  • Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position.

ADDITIONAL PREFERENCES

  • Experience and knowledge of global patent laws, treaties, conventions, and Lilly process across the intellectual property lifecycle

  • Legal paraprofessional training strongly preferred, or equivalent/commensurate work experience

  • Ability to work well in a team environment with a demanding client base

  • Experience supporting multiple business partners

  • Adaptable/efficient/work well under pressure with attention to detail

  • Ability to prioritize work while handling frequent, tight deadlines

  • Excellent oral and written communication skills

  • Proficient in Microsoft Applications

  • Experience with complex databases and document management systems

Eli Lilly and Company, Lilly USA, LLC and our wholly owned subsidiaries (collectively “Lilly”) are committed to help individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at Lilly, please email Lilly Human Resources ( LillyRecruitingCompliance@lists.lilly.com ) for further assistance. Please note This email address is intended for use only to request an accommodation as part of the application process. Any other correspondence will not receive a response.

Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and help our company develop talented individuals for future leadership roles. Our current groups include: Africa, Middle East, Central Asia Network, African American Network, Chinese Culture Network, Early Career Professionals, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinos at Lilly, PRIDE (LGBTQ + Allies), Veterans Leadership Network, Women’s Network, Working and Living with Disabilities. Learn more about all of our groups.

As a condition of employment with Eli Lilly and Company and its subsidiaries in the United States and Puerto Rico, you must be fully COVID-19 vaccinated and provide proof of vaccination satisfactory to the company (subject to applicable law).

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