Loxo@Lilly Accounts Payable Coordinator-Contract role (Multiple Locations) in Nashville, Tennessee
Loxo@Lilly aims to create medicines that make life better for all those affected by cancer around the world. Bringing together the focus and spirit of a biotech with the scale, resources, and heritage of Lilly, our team is focused on rapidly delivering impactful new medicines for people with cancer. Our approach centers on creating oncology medicines that unequivocally show early signs of clinical activity and will matter to patients. We intend to curate a balanced pipeline of medicines, either internally or externally discovered, with the potential to treat cancer with dramatic effect. Loxo@Lilly was created in December 2019, combining the Lilly Oncology organization and Loxo Oncology, which was acquired by Lilly in early 2019. Loxo@Lilly is a global organization with team members in Louisville, Colorado; Indianapolis, Indiana; New York City, New York; San Diego, California; South San Francisco, California; Stamford, Connecticut; and Madrid, Spain.
The A/P Coordinator position is full-time, temporary role that reports to the Associate Manager, Purchasing. (S)he will ensure that invoices, purchase orders, payments, and other company expenses are processed accurately and timely, and that excellent relationships are maintained with our vendors and functional internal leads. This individual must possess great attention to detail, meticulous organization skills, and a strong desire and ability to work within a dynamic, fast-paced environment with the expectations of the role consistently growing and expanding. The role will be responsible for but not limited to the items listed below.
Roles and Responsibilities of the Position:
Responsible for reviewing invoices delivered to the invoice inbox
Record invoices and credits into P2P Coupa System
Compare incoming invoicing against contracts and purchase orders to ensure accuracy
Respond to “RUSH” requests with a sense of urgency as needed
Review invoice calculations, timesheets, expenses, sales tax etc.
Ensure payments are made in accordance with vendor terms
Identify and document NON-COMPLIANT invoices
Resolve invoice discrepancies directly with vendors & maintaining good vendor relations
Assist with 1099 process and vendor maintenance
Distribute invoices to requestors for payment authorization
Assist with current AP workflow and provide input to ensure process is increasingly efficient
Vendor maintenance support including adding & updating info and cleansing of data
Ensure W9 or W8BEN for is received for all vendors
Assist in preparation of weekly Amex ACH as well as wires
Assist in weekly payment selection
Maintain excellent communication and relationships with key stakeholders
Assist with quarterly accruals
Follow SOX internal controls and process established
Ad hoc reporting and related projects, as requested
Required Qualifications and Preferred Background:
5+ years in accounts payable or relevant Finance experience within a SOX controlled environment
Biotech, startup, or pharmaceutical experience a plus
Experience with any SaaS (cloud based) accounting systems such as Coupa or Ariba a plus
Degree in accounting a plus
Experience and ability to work in fast-paced environment
Excellent interpersonal and communication skills (written and oral)
Strong organizational skills with amazing attention to detail
Strong IT acumen with ability to work across multiple platforms and paperless AP environments
Available locations for this role:
South San Francisco, CA
Physical Demands/ Travel:
The physical demands of this job are consistent with light office duties.
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This position’s work environment is in an office.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
*To perform this job successfully, an individual must be able to perform the role and responsibilities satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Loxo@Lilly (Eli Lilly and Company) is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.
As a condition of employment with Eli Lilly and Company and its subsidiaries in the United States and Puerto Rico, you must be fully COVID-19 vaccinated and provide proof of vaccination satisfactory to the company (subject to applicable law).
Loxo@Lilly (Eli Lilly and Company) is committed to help individuals with disabilities participate in the workforce and ensure equal opportunity to compete for jobs. If you are an individual with a disability and require a reasonable accommodation to participate in the application process for positions at Loxo, please email firstname.lastname@example.org for further assistance. Please note, this email address is intended for use to request an accommodation as a part of the application process. Any other correspondence will not receive a response.