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Lilly Protomer - Executive Assistant in Pasadena, California

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Organization Overview:

At Lilly, we serve an extraordinary purpose. We make a difference for people around the globe by discovering, developing and delivering medicines that help them live longer, healthier, more active lives. Not only do we deliver breakthrough medications, but you also can count on us to develop creative solutions to support communities through philanthropy and volunteerism. Protomer Technologies is wholly owned subsidiary of Lilly, based in Pasadena, California. Protomer team is an agile and fast-paced group that prides itself on quickly developing drug molecules that are advanced to the clinic.

Role Overview:

  • This position is for the most senior administrative person supporting and directly reporting to the VP-level site head of Lilly’s Protomer site in Los Angeles. Provide critical administrative support to Lilly’s Protomer site in Pasadena. The position is based in and onsite in Pasadena, and is not a remote or hybrid role .

  • The qualified candidate must be able to effectively manage site initiatives and use various Lilly software and scheduling systems. Requires coordination with business unit colleagues, the administrative assistant community, internal/external business partners and vendors.

  • Requires an exceptional teammate who is proactive, organized, detail‐oriented with a strong sense of engagement and urgency to complete tasks.

Responsibilities:

  • Provide administrative support for the VP of Protomer, support for the site, coordinating and managing site functions and initiatives, be able to lead initiatives independently

  • Project tracking, scheduling and running regular site meetings with senior scientists to track progress for senior leadership, summarize minutes and progress updates

  • Serve as the main support, maintaining calendar and organizing meetings, travel, and expense reports

  • Proactively maintain daily calendars initiate contact and establish good working collaborations outside of the work group

  • Serve as a site concierge to support visitor facility access and coordinate local arrangements.

  • Answer routine correspondence and assemble highly confidential and sensitive information

  • Process expense reports, including complex reports, coordinate and arrange travel, including more complex travel

  • Responsible for working with academic centers and other researchers to coordinate Protomer’s regular seminar series and external meeting planning

  • Ownership for SharePoint sites, Teams pages, databases, etc. as assigned

Basic Qualifications:

  • Bachelor's degree

  • Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position

  • Ability to work 5 days/week onsite in the Pasadena office. This is not a remote or hybrid role. (typical working hours 8:30AM-5:30PM)

Additional Preferences:

  • Experience Supporting C-suite

  • 5+ years of experience working as an administrative assistant or in a business support role in project tracking and scheduling or as a chief of staff

  • Strong attention to detail, excellent and professional written and oral communication skills

  • Project management skills to coordinate projects

Additional Information:

Lilly currently anticipates that the base salary for this position could range from between $53,250-101,200 and will depend, in part, on the successful candidate’s qualifications for the role, including education and experience. Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Of course, the compensation described above is subject to change and could be higher or lower than the range described above. Further, Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly’s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.

Eli Lilly and Company, Lilly USA, LLC and our wholly owned subsidiaries (collectively “Lilly”) are committed to help individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at Lilly, please email Lilly Human Resources ( LillyRecruitingCompliance@lists.lilly.com ) for further assistance. Please note This email address is intended for use only to request an accommodation as part of the application process. Any other correspondence will not receive a response.

Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and help our company develop talented individuals for future leadership roles. Our current groups include: Africa, Middle East, Central Asia Network, African American Network, Chinese Culture Network, Early Career Professionals, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinos at Lilly, PRIDE (LGBTQ + Allies), Veterans Leadership Network, Women’s Network, Working and Living with Disabilities. Learn more about all of our groups.

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